BOROUGH OF CANONSBURG

REGULAR MEETING

February 10, 2014

 

       I.   CALL TO ORDER:

The meeting was called to order by Mr. Bevec at 7:00 P.M. at the Borough Council Chambers

 

    II.   PLEDGE OF ALLEGIANCE

 

 III.   ROLL CALL:

Present:

John Bevec, Richard Russo, Joe McGarry, Fran Coleman, Tim Bilsky, John Severine, Paul Sharkady

Others Present:

Borough Manager Robert Kipp, Engineer Harvey Treschow, Attorney Patrick Derrico,  Police Chief R.T. Bell, Mayor David H. Rhome and Public Works Director Tom Lawrence

 

IV.   GUESTS:

A.      Rachel Mignogna – Chester Engineers

Mrs. Mignogna  reported on the following items:

1.     The bid opening for the Sewer Plant Project was discussed at the January 21st CHJSA meeting, the total bid price came in at 22.4 million but the official bid tab has not been issued.

2.     The low bid for the general construction (approximately 19.7 million), electrical contractor (2.2 million) and the HVAC contractor (594,000). The engineering cost estimate was 23 million, they have added additional work that was not included in the cost estimate which should have been around 25 million.

3.     The authority opened proposals for construction management and inspection services at the meeting. The bids did not come in a uniform manner so the authority will review and make a decision.

4.     An issue concerning a railroad crossing for the plant property, the railroad company is unwilling to grant the crossing because the county has a crossing in close proximity but the

 

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county has agreed to close their crossing so it will allow the crossing at the plant.

5.     There were no planning modules and there was not a report regarding plant business.

6.     The total taps sold in 2013 were 1,055 and the taps requested for 2014 is 1,250. After the Plant Project is awarded, the authority will schedule a meeting with Emily Shade of DEP to request fully lifting the tap ban that was partially lifted,

7.     The Chapter 94 report is being prepared for March and the Authority accepted the proposal for their 2013 audit.

8.     The pump station upgrade part 2 permit was submitted to DEP in November and are waiting for the permit to be issued and after it is issued, the project can be bid.

**Discussion was held about why the bid tabulations were not yet ready and an explanation of percentages.

9.     The Authority discussed taking out items that were not essential to plant operation but that it would have to be a deduct change order after the contract was awarded and the contract would not be as much.

 

   V.   PUBLIC COMMENTS:

An audience member asked what the guest was there discussing to which Mr. Bevec explained it was for the Sewer Plant Reconstruction. The gentleman then asked for the total bid amount, Mr. Bevec stated that it was an unofficial amount but that it is currently 22.4 million.

 

VI.   PRESIDENT’S COMMENTS:

Mr. Bevec stated that at the last meeting, there was an executive session concerning personnel issues and that after some researching, the Borough does not have any policies or a general employee handbook. Mr. Bevec then asked for a motion to authorize Borough Manager, Robert Kipp, to work on an employee handbook that would pertain to staff and council members.

Mr. Bilsky motioned to authorize Robert Kipp to start on the policies and

 

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REGULAR COUNCIL MEETING

 

handbook, Mrs. Coleman seconded to motion, the motion was passed unanimously.

**Mr. Bevec then asked if there were any questions for Mr. Kipp so that he could leave and attend to a family emergency. Mr. Severine asked Mr. Kipp to explain the Cell Tower voting item before he left. Mr. Kipp stated that he would like to have Solicitor Patrick Derrico review the ordinance first and

then have Cohen Law Group also review. Mr. Severine commented that because Mr. Derrico and Mr. Colaizzo were friends, there would be a

conflict of interest. Mr. Derrico replied that he would like to refer this issue to Cohen who are experts in Cable and Cell Towers.

Discussion was then held regarding hiring Cohen and Robert Kipp was then excused.

 

VII.   VOTING ITEMS:

A.      Approval of Minutes

Mr. Severine motioned to approve the minutes of the

Reorganization Meeting of January 6th, 2014.

            Mrs. Coleman seconded the motion.

            The motion was passed unanimously.

B.      Approval of Minutes

            Mr. McGarry motioned to approve the minutes of the

            Regular Council Meeting of January 13th, 2014.

            Mr. Severine seconded the motion.

            The motion was passed unanimously.

C.      Approval of Engineer’s Report

Mr. Severine motioned to approve the Engineer’s Report

of  February 3rd, 2014.

Mr. Bilsky seconded the motion.

The motion was passed unanimously.

D.      Approval of Contract with Canon McMillan

Mrs. Coleman motioned to approve the contract between the Borough and the Canon McMillan School District for Police Services.

Mr. McGarry seconded the motion.

           

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            Mr. Bevec stated that he researched the minutes of October,

      November and December meetings and found nothing regarding the agreement and wanted to vote on the contract to be safe.

            ROLL CALL ON THE MOTION:

            Joseph McGarry                Yes

            Fran Coleman                    Yes

            Richard Russo                  Yes

            Timothy Bilsky            Yes

            John Severine                    Yes

            Paul Sharkady                   Yes

            John Bevec                       Yes

            RESULTS OF THE MOTION:  Seven Yes, Zero No.

            Motion carried.

E.       Motion to approve Head-In Parking Signs

Mr. Severine motioned to approve putting Head-In Parking

signs in the Borough parking lots

Mr. Bilsky seconded the motion.

Mr. Bevec asked if there was a cost associated with the signs to which Mr. Lawrence replied the cost was around $400 to $460.

ROLL CALL ON THE MOTION:

            Joseph McGarry                Yes

            Fran Coleman                    Yes

            Richard Russo                  Yes

            Timothy Bilsky            Yes

            John Severine                    Yes

            Paul Sharkady                   Yes

            John Bevec                       Yes

            RESULTS OF THE MOTION:  Seven Yes, Zero No.

            Motion carried.

F.       Motion to approve Color Coded Signs

Mr. Severine motioned to approve Color Coded signs in the

Borough parking lots

Mr. Russo seconded the motion.

Mr. Russo then asked what the signs were for to which Mr. Severine

 

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replied that they were signs to designate parking permits so that residents could only park in the lot that they purchased a permit for. Discussion was held on permit holders using their permit for any lot and not their designated lot and the price.

ROLL CALL ON THE MOTION:

            Joseph McGarry                Yes

            Fran Coleman                    Yes

            Richard Russo                  Yes

            Timothy Bilsky            Yes

            John Severine                    Yes

            Paul Sharkady                   Yes

            John Bevec                       Yes

RESULTS OF THE MOTION:  Seven Yes, Zero No.  Motion

carried.

G.     Motion to have Solicitor Patrick Derrico review Cell Tower Ordinance

Mr. McGarry motioned to have Patrick Derrico review the Cell Tower ordinance and determine if fees can be charges and how far the borough can go retroactively for said fees.

Mr. Severine seconded the motion.

Discussion was held about changing the motion to referring to Cohen for review of the ordinance.

ROLL CALL ON THE MOTION:

            Joseph McGarry                Yes

            Fran Coleman                    Yes

            Richard Russo                  Yes

            Timothy Bilsky            Yes

            John Severine                    Yes

            Paul Sharkady                   Yes

            John Bevec                       Yes

RESULTS OF THE MOTION:  Seven Yes, Zero No. Motion carried.

H.      Motion to appoint Rob Luksis to a two (2) year term on the Canonsburg-Houston Joint Sewer Authority that would start today and expire on 12/31/2015.

 

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Mrs. Coleman motioned to appoint Rob Luksis to the CHJA for a two (2) years filling out the term of Art Taylor.

            Mr. McGarry seconded the motion.

Mr. Sharkady questioned the appointment, stating that Mr. Taylor’s term was to end on December 31st of 2014 and he does not believe that you can appoint for two years in this case, only to the end of Mr. Taylor’s term and then reappointed at the end of 2014. Mr. Bevec stated that Mr. Glenn Alterio sent a document to the borough around October that stated that 2014 is Houston’s year so Mr. Alan Zofchak’s term at the end of 2014. Mr. Bevec then stated that he researched the document before referring the motion to Mr. Kipp. Mr. Bevec also stated that last year was Mr. Luksis’ original term that he (Mr. Bevec) filled out and expired at the end of this year and

that next year Mr. Zofchak’s term will expire and the following year (2015) was Mr. Taylor’s.  Mr. Sharkady stated that this was not the information that he received from the Sewer Authority and that he will speak to Mr. Alterio.

            ROLL CALL ON THE MOTION:

            Joseph McGarry                Yes

            Fran Coleman                    Yes

            Richard Russo                  Yes

            Timothy Bilsky            No

            John Severine                    No

            Paul Sharkady                   No

            John Bevec                       Yes

            RESULTS OF THE MOTION:  Four Yes, Three No.  Motion

            carried.

I.         Motion to Approve Handicapped Parking Sign

Mr. McGarry motioned to approve a Handicapped Parking sign in front of 210 Grace Avenue.

Mr. Severine seconded the motion.

            The motion was passed unanimously.

Mr. Severine then asked council what could be done if a resident had an electric car but did not have a driveway and if something could be

 

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done to reserve a parking spot in from of their home, like a handicap sign would.

Discussion was held and Mr. Russo recommended that council discuss the situation if it ever occurs.

J.         Zoning Hearing Board Appointment – Open Seat

Mr. Bevec asked that an effort is made to find some interested persons in serving on the Zoning Board, there is an open three (3) year term. Mr. Russo suggested putting the position on the digital sign in front of the Borough Building and Mr. Severine suggested to also put on the Borough website.

K.      Motion to reappoint George Loutsion to the Planning Commission to a four (4) year term.

Mr. Bevec commented that Mr. Kipp and Mr. Loutsion have met up to discuss an outstanding balance and have come to a settlement.

Discussion was held and it was decided to table the decision until a later date.

L.       Planning Commission and Uniform Construction Code Board Appointment - Open Seats

Mr. Bevec asked that the following open seats also be advertised on the sign and website:

Four (4) year term on the Planning Commission ending 12/31/2017

Two (2) year term on the Uniform Construction Code Board ending 12/31/2015

Three (3) year term on the Uniform Construction Code Board ending 12/31/2016

 

VIII.   MAYOR’S REPORT:

The Mayor reported on the following:

A.      Parking Enforcement Report

B.      Police Department Report for January, 2014

Mr. Severine then questioned a total on the Police Report regarding bus detail on Greenside Ave and Police walk-throughs at the schools.

Discussion was held between Mr. Severine, Mayor Rhome and Chief Bell.

 

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C.      Canonsburg resident, Donna Stutz, on Munnell Street visited Mayor Rhome to give her thanks to the Public Works Department for a job well done on the streets during the weather.

D.      Mayor Rhome attended a forum at the Pony Baseball Museum in Washington called the Minority and Female Employment Information Forum that informs of the job opportunities for minorities and women in the area. Mayor Rhome went on to explain the program and urges people to spread the word.

Mr. Severine then asked if that information can be put on the Borough website.

 

   IX.Finance

A.      Presentation of Bills for Approval – Fran Coleman

Mrs. Coleman motioned to approve all bills for payment, which includes the following:

1.        General Fund

2.        Waste Water Plant Operations

3.        Garbage Service

4.        Fireman Allocation

5.        I & I

6.        Capital Projects.

Mr. McGarry seconded the motion.

ROLL CALL ON THE MOTION:

            Joseph McGarry                Yes

            Fran Coleman                    Yes

            Richard Russo                  Yes

            Timothy Bilsky            Yes

            John Severine                    Yes

            Paul Sharkady                   Yes

            John Bevec                       Yes

RESULTS OF THE MOTION:  Seven Yes, Zero No. Motion carried.

 

 

 

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   X.   UNFINISHED BUSINESS:

Mr. Russo wanted to publicly thank Mr. Severine for his hard work in surveying residences for the CDBG Grant and that Second Street qualified and that he hopes that next year council can start surveying earlier so that they can get it done before the deadline.

Mr. Severine also accredited the Police Officers who also went door to door to do surveys.

 

XI.   NEW BUSINESS:

1.     Mr. Bevec stated that Jim Tatano would like to purchase Borough property at the corner of East Pitt and Tannehill, discussion was held about the property and Mr. Bevec asked Mr. Derrico if the property had to be advertised. Mr. Derrico stated that if the property is appraised and it’s under $1,500, he would recommend selling it to Mr. Tatano without advertising. Mr. Bevec recommended a motion to have Mr. Kipp have the property appraised.

Mr. Severine motioned to have the property at the corner of East Pitt and Tannehill appraised for possible sale.

Mr. McGarry seconded the motion.

            ROLL CALL ON THE MOTION:

            Joseph McGarry                Yes

            Fran Coleman                    Yes

            Richard Russo                  Yes

            Timothy Bilsky            Yes

            John Severine                    Yes

            Paul Sharkady                   Yes

            John Bevec                       Yes

RESULTS OF THE MOTION:  Seven Yes, Zero No.  Motion

carried.

2.     Borough Engineer, Harvey Treschow mentioned that there are no sanitary sewer taps left in Canonsburg and until DEP approves taps for this year, HMT and Associates is holding 3 building permits that cannot be issued. Mr. Bevec recommended speaking to Mrs. Katherine Gilmartin to ask if she ask DEP to release taps on a case-by-case basis.

 

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Discussion was held between Mr. Treschow and Mr. Bevec about the pending building permits.

 

XII.   RESOLUTIONS AND ORDINANCES:

      There are none.

 

XIII.   EXECUTIVE SESSION:

 No executive session.

 

XIV.   ADJOURNMENT:

The meeting was motioned to adjourn at approximately 7:43 PM by Mr. Russo and seconded by Mr. McGarry.

 

 

 

 

Callie R. Munch

 

 

 

ATTACHMENTS:

      None